Key Things Landlords Inspect During a Move-Out Inspection

When tenants plan to move out of their rental property, they should start by evaluating its condition. A crucial first step is reviewing the lease agreement to understand what the landlord will inspect during the move-out process.

These inspections help determine whether tenants will receive their full, partial, or no security deposit refund, depending on the property's cleanliness and any damages.

Understanding Move-Out Inspections

A move-out inspection is an evaluation conducted by the landlord or property manager to assess the condition of the rental unit after a tenant moves out. This process helps determine any necessary repairs and the amount to be deducted, if any, from the tenant’s security deposit.

There are typically two types of inspections: a pre-move-out inspection (optional) and a final move-out inspection (mandatory).

The inspection covers various aspects of the property, including cleanliness and maintenance. Most landlords use a detailed checklist to document any damages or cleaning costs that may require deductions. To maximize the chances of getting a full security deposit refund, tenants should maintain the property in good condition throughout their lease. Hiring professional move-out cleaning services can also help meet cleanliness standards, saving both time and effort.

Move-Out Inspection Guide: Key Aspects Landlords Review

General Cleanliness and Condition

A move-out inspection checklist assists landlords in determining the rental unit’s condition before the tenant vacates. Cleanliness and proper maintenance are key elements of this evaluation. The property should be free of dust, dirt, and trash, with all personal belongings removed.

Unclaimed trash, furniture, or unwanted items can result in cleaning fees and deductions from the security deposit. Tenants must leave the property in the same state as it was when they moved in. For example, if light bulbs are burnt out or smoke detectors need new batteries, these should be replaced before moving out.

Landlords will thoroughly inspect each room to ensure cleanliness and good condition. The kitchen counters, floors, bathrooms, and closets are critical areas in the inspection. If there are any odors—especially from pets—this is a priority for landlords to address.

Tenants should vacuum and clean carpets, ensuring any leftover waste is disposed of. Hidden areas and spaces under appliances should also be cleaned to avoid issues during the final inspection.

Wall and Paint Condition

The move-out checklist will note any wall damage. Small scuff marks or tiny holes from picture frames typically won’t lead to charges, but large holes, deep scratches, or significant stains may result in deductions. Extensive paint chipping, crayon marks, or stains may require repainting and cost the tenant part of their security deposit.

Painting without permission or using dark colors could lead to additional charges. Taking care of the walls and repairing any damages before leaving reduces the chances of extra expenses.

Carpets and Flooring

During the inspection, the landlord will assess the flooring for damage, stains, and excessive wear. Carpets should be vacuumed and free from debris. If stains or odors persist after cleaning, tenants may be responsible for addressing them. Some leases require tenants with pets to steam-clean carpets before moving out.

Hard floors should be swept and mopped, and tiles and grout should be checked for blemishes. Deductions may be made for water damage, deep scratches, or broken tiles that go beyond normal wear.

Failure to clean the unit thoroughly can result in deductions, sometimes more than the cost of a standard cleaning. If odors remain, professional cleaning may be necessary. If carpets are severely damaged or stained, the landlord might replace them, which can lead to deductions from the security deposit.

Kitchen and Appliances

The condition of kitchen appliances and surfaces is checked closely during the move-out inspection. Appliances need to be deep-cleaned, removing grease, food residue, and stains. The oven should be free from baked-on grease, and the refrigerator should be cleaned of leftover food and potential mold.

Stovetops, microwaves, and dishwashers are also inspected. All drawers and cabinets must be emptied and wiped down, and countertops should be clean and undamaged. Proper cleaning is vital to avoid deductions from the security deposit.

Bathroom Cleanliness and Plumbing

Bathrooms are thoroughly inspected for cleanliness and damage. The sinks, tubs, showers, and toilets are key areas of concern. Water stains, soap scum, or mold near tiles and grout could lead to deductions. Mirrors and lighting fixtures should be cleaned, and all personal items removed.

Plumbing issues, like leaking faucets or slow-draining sinks, are also noted in the inspection report. Tenants are typically responsible for reporting leaks, and failure to do so could result in them being held liable for any additional damage caused by unreported leaks.

Windows, Doors, and Locks

Windows, doors, and locks are inspected to ensure property safety and overall condition. Windows must open and close properly, with intact frames free from damage.

The door frames and handles are examined for any damage or scuff marks, which should be cleaned. Hinges are checked to ensure smooth operation. Tenants should report any issues with doors, such as difficulty opening or closing, during their tenancy rather than waiting until move-out.

Locks are evaluated, and tenants must return all keys, including mailbox keys, to the landlord. Any unauthorized locks must be replaced before leaving. Failure to return keys may lead to replacement charges.

Pre-Move-Out Inspection: A Chance to Address Issues Early

A pre-move-out inspection is an optional yet beneficial step for tenants, allowing them to identify and resolve any issues before the final walkthrough. Some landlords may agree to an informal inspection, highlighting areas that need attention, such as wall holes or minor repairs.

During this inspection, landlords might point out things like wall scuffs, carpet stains, or broken blinds that require cleaning or fixing. This feedback gives tenants the opportunity to address these issues ahead of time, potentially reducing unexpected deductions from the security deposit.

Scheduling this inspection one to two weeks before moving out can save tenants both money and time. While most landlords don’t offer this service, requesting one can help ensure the property meets rental standards before the final inspection. However, keep in mind that if the tenant is still living in the property, some hidden damage may not be visible to the landlord.

Move-Out Inspection Report: What It Covers

A move-out inspection report is a written document that records the condition of a rental property after the tenant has vacated. It serves as a way for landlords to note any damage, cleanliness issues, or maintenance needs to determine the refund of the security deposit. The report typically includes both descriptions of problem areas and photos, along with estimated repair or restoration costs.

The inspection focuses on three main areas: wear and tear beyond normal use, approval of any modifications made to the property, and the property’s adherence to cleanliness standards. The condition of the property at move-out is compared to its state as documented in the move-in inspection report. Issues such as carpet stains, broken fixtures, or wall damage, which exceed normal wear, could result in deductions from the security deposit.

A landlord’s walkthrough checklist helps categorize problems into tenant responsibilities and typical property aging. If deductions are made, the landlord is required to provide an itemized list of expenses and the estimated costs for repairs.

How to Ensure You Get Your Security Deposit Back

Getting your security deposit back is straightforward—simply return the property in the same condition it was when you moved in. If any issues arise during your lease that are the landlord’s responsibility, like a leaking faucet or roof, make sure to report them right away. Failing to report these problems could make you responsible for any additional damage caused. Small issues can quickly escalate into expensive repairs if left unchecked.

If your landlord didn’t conduct a pre-move-in inspection with you, consider doing one on your own. Take photos and document any existing issues, then email the documentation to your landlord to create a record. This can help protect you from being charged for pre-existing damage, such as carpet stains.

Sometimes, landlords may overlook or be unaware of certain issues when you move in. To avoid any disputes, keep detailed records and photographs of any problems that arise. Note the nature of the issue, when it occurred, when you notified the landlord, and whether it was resolved.

By being proactive and maintaining thorough documentation, you'll have the evidence you need if any disagreements arise over property conditions, making it easier to get your full security deposit back.